With the advent of the World Wide Web, it is easier and more appealing for budding entrepreneurs to establish a start up business right from the comfort of their own home. The Internet offers a revolutionary option for the workers to be able to work without binding themselves to an office with your business suits. Here is how you can harness the power of the Internet to make your homebased business’s virtual office.
First of all, you have to make sure you got the right phone system. This phone system should be capable of linking and supporting every remote location you have. This is what allows you to project a solid image of a single company not only with your employees but with your clients as well.
Building an intranet is a good idea. The employees are not required to go to a single office just so they can work. Due to that, you must make sure to foster proper communication with the workers. You also have to install the sense of being in a team. The intranet is what allows the employees to feel like that. It is what connects every person relevant to your virtual team. The intranet is what makes information sharing easier too.
Consider holding meetings off-site when needed. Nowadays, a lot of hotels and companies actually provide high-end services and business suites that can meet the needs of mobile executives. If you do not have that much budget for off-site meetings, you may also take advantage of local chain coffee shops or restaurants that offer Wi-Fi access as well as have enough space for hosting informal off-site meetings.
Planning team building events is highly recommended. This is essential so that you can remind the employees they are not alone in their work. The team building event can even be as simple as having lunch together. You may also opt for a professionally hosted training courses.
Having a virtual secretary is highly recommended. This is the person who, despite working off-site, will be in charge of answering the phone system. This way, whenever there are calls coming in for the business, it will seem as if people are calling on-site. The virtual secretary can take care of answering phones, taking messages, and setting up appointments.
Always communicate with the employees. This is important so that you can maintain strong leadership for leading the virtual team. You must be extremely clear of your expectations from your employees. Explain the policies to the employees, especially regarding the pay, health insurance, sick leaves, emergency leaves, and vacation leaves.
The payroll should be handled professionally. This means that you must treat your employees’ payroll like what you would do in the traditional work space. It does not matter if you are gunning for direct deposit, bank transfer, or mailed paycheck. Treat it professionally.
If you have new hires for your virtual offices, make sure to meet and greet them. It will be easier for you to get to know your employees if you have a meet and greet beforehand. The meet and greet ensures better work relationship too.
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